The organisation shall be titled The Climbers Club of Tasmania ("the Club")
The objectives of the Club are:
The management of the Club shall be vested in a Committee.
The officers of the Committee are:
See Committee for current office holders. |
The Committee shall keep membership records, maintain accurate financial records and record activities for the Club. As much as possible these records will be kept online at the Club's website.
Meetings of the Committee shall be as required and will be notified on the Club's website. Members of the Club may attend these meetings and may be invited to vote on business. The President shall preside as Chairman of the Club or in his/her absence as decided by the members present at the meeting.
The Committee may meet together either in person or by telephone, telex, radio, conference television or any other form of technology, audio or audio-visual instantaneous communication for the despatch of business and adjourn and otherwise regulate their meetings as they think fit. A resolution passed by such a conference shall, notwithstanding that the Members are not present together at one place at the time of the conference, be deemed to have been passed at a meeting of the Members held on the day and at the time at which the conference was held.
The Committee will appoint the Public Officer of the Club. The Public Officer may be one of the Committee office holders.
Meetings of the Club, working bees, and other meetings shall be held as required and will be notified on the Club's website and by email.
The Members may meet together either in person or by telephone, telex, radio, conference television or any other form of technology, audio or audio-visual instantaneous communication for the despatch of business and adjourn and otherwise regulate their meetings as they think fit. A resolution passed by such a conference shall, notwithstanding that the Members are not present together at one place at the time of the conference, be deemed to have been passed at a meeting of the Members held on the day and at the time at which the conference was held.
The annual general meeting of members shall be held within three months of the end of the Club's financial year. The President shall chair the meeting. Notice of the meeting will be given on the Club's website and by email.
At Committee meetings a minimum of 2 officers shall form a quorum for the meeting. At general meetings a minimum of 5 members shall form a quorum for the meeting.
A consensus approach to decision making will be encouraged. When voting formally, each member has one vote only. Votes will be by show of hands. The Chairman of a meeting may exercise a deliberate and casting vote where a deadlock in voting arises. Votes may only be given personally and not by proxy.
Certain votes may be held online at the Club's website. Members will be notified by email of such votes, and will be open for a certain period of time. Members will have one vote only for online votes.
A true and accurate record shall be kept by the Treasurer for monies received and expended by the Club, and any bank accounts or similar.
The Records shall be kept on the Club's website.
The Committee shall be open and hold accounts in financial institutions as determined by the Committee in to which all monies received shall be paid as soon as possible. No cheques or cash shall be drawn on the accounts except for payment of expenditure authorised by the Committee. Cheques shall be signed by at least 2 of the following officers:
The amount of annual subscription (if any) shall be as determined by members at the annual general meeting.
The financial year of the Club shall be from the First of July to the Thirtieth of June of the following year.
The constitution may be amended only at annual general meetings and only upon 30 days notice being given to all financial members.
The Club's financial records shall be audited every year by an auditor appointed by the Committee, unless it has been decided at an AGM to apply for an exemption from audit.
In the event of a dissolution of the Club any assets shall be transferred to a like Club or association having similar objectives and which is a non profit organisation exempt from income tax under Section 23 of the Income Tax Assessment Act. A motion to dissolve the Club may only be taken at a special general meeting to which all members must have been notified and only upon 75% of the members present approving of the dissolution.
In the event of the Club being wound up:
A dispute between a member of the Club, in the capacity as a member, and the Club, is to be determined by arbitration in accordance with the provisions of the Commercial Arbitration Act 1986.