Climbers Club of Tasmania Constitution
The organisation shall be titled The Climbers Club of Tasmania ("the Club")
Any member of the community declaring an interest in the objectives of the Club may, upon application and payment of the membership fee, become a member of the Club.
3. ObjectivesAccess and Advocacy: ensuring access to climbing areas and representing climbers' views to public and private landowners, government and other organisations.
Communication: fostering better communication between Tasmanian climbers, including maintaining guidebooks.
Policy: making decisions on issues, publishing codes of conduct, and other standards.
Maintenance and Environmental Work: track and crag work, signage, and anchor maintenance.
The Management of the Club shall be vested in a committee known as the "Executive".
4.1 The officers of the Executive are:
- The officers shall be elected at the annual general meeting (AGM) of the Club and hold office for the ensuing year.
- If an office becomes vacant the remaining members of the Executive may appoint a member to that office or call for nominations to the election of members.
The Executive shall keep membership records, maintain accurate financial records and record activities for the Club.
5. Executive Meetings
Meetings of the Executive shall be as required. Members of the Club may attend these meetings and may be invited to vote on business. The President shall preside as Chairman of the Club or in his/her absence as decided by the members present at the meeting.
Meetings of the Club, working bees, and other meetings shall be held as required.
7. Annual General Meeting
The annual general meeting of members shall be held within three months of the end of the Club's financial year. The President shall chair the meeting.
At Executive meetings a minimum of 3 officers shall form a quorum for the meeting. At general meetings a minimum of 5 members shall form a quorum for the meeting.
A consensus approach to decision making will be encouraged. When voting formally, each member has one vote only. Votes will be by show of hands. The Chairman of a meeting may exercise a deliberate and casting vote where a deadlock in voting arises. Votes may only be given personally and not by proxy.
Certain votes may be held online at the Club's website. Members will be notified by email of such votes, and will be open for a certain period of time. Members will have one vote only for online votes.
10. Finance Records
A true and accurate record shall be kept by the Treasurer for monies received and expended by the Club, and any bank accounts or similar.
The Records shall be kept on the Club's website.
The Executive shall be open and hold accounts in financial institutions as determined by the Executive in to which all monies received shall be paid as soon as possible. No cheques or cash shall be drawn on the accounts except for payment of expenditure authorised by the Executive. Cheques for the issue shall be signed by at least 2 of the following officers:
12. Subscriptions and Fees
The amount of annual subscription (if any) shall be as determined by members at the annual general meeting.
13. Financial Year
The financial year of the Club shall be from the First of July to the Thirtieth of June of the following year.
The constitution may be amended only at annual general meetings and only upon 30 days notice being given to all financial members.
15. Non Profit Club
The assets and income of the Club shall be applied solely in furtherance of its above mentioned objectives and no portion shall be distributed directly or indirectly to the members of the Club except as bona fide compensation for services rendered or expenses incurred on behalf of the Club.
In the event of a dissolution of the Club any assets shall be transferred to a like Club or association having similar objectives and which is a non profit organisation exempt from income tax under Section 23 of the
Income Tax Assessment Act. A motion to dissolve the Club may only be taken at a special general
meeting to which all financial members must have been notified and only upon 75% of the members present approving of the dissolution.
In the event of the Club being wound up:
every member of the Club, and
(ii) every person who, within the period of twelve months immediately
preceding the commencement of the winding up, was a member of the Club, is liable to contribute to the assets of the Club for payment of the debts or liabilities of the Club and for the costs, charges and expenses of the winding up and for the adjustment of the rights of the contributories among themselves such sum, not
exceeding $1.00, as may be required, but a former member is not liable to contribute in respect of any debt or liability of the Club contracted after he/she ceased to be a member.